Community Engagement Session 4
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Agenda |
1. Welcome, Opening Remarks Nancy Eschker and Tom Erf, Community Co-Chairs Small Group Interaction 2. Informational Presentation: Financing Options Elizabeth Hennessey, William Blair 3. Introduction of Small Group Work Tasks Nancy Eschker and Tom Erf, Community Co-Chair
Panelists: Elizabeth Hennessey, William Blair; Derek Ward, Gilbane Construction Company; Alan Armbrust and Colby Lewis, STR Architects 4. Voting with Post-Its 5. Closing Remarks & Next Steps Nancy Eschker and Tom Erf, Community Co-chairs Parking Lot for unanswered questions Important Dates: June 20, 2016 Board of Education meeting -- Recommendations presented July 11, 2016 Board of Education meeting -- Recommendations vote |
Supporting Documents |
Please see the list of links below to view the supporting documentation that was discussed or is referenced within the evening presentation.
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Finance Options Presentation
Executive Summary
For your review, we have compiled all of the responses from the community for the various tasks that were completed.
Activity
Participants attended the final VISION 73 community engagement session on June 10, 2016. However, Facilitating Team members, Board of Education members and some staff are not asked to sign-in.
Participants first witnessed a presentation by architects from the architectural and design firm STR. VISION 73 small groups heard revised details about the potential facility options for East Prairie School. Financial details for the options were also shared for the options were also presented by Elizabeth Hennessey of William Blair Company.
After the presentation, participants worked in small groups to complete the tasks described below.
Task 1 & 2: Ask the Experts – Question & Answer Session
Following the presentation, VISION 73 participants had the opportunity to collaborate and create questions to ask of a panel of professionals including Elizabeth Hennessey – Finance, Derek Ward – Construction Manager, Alan Armbrust & Colby Lewis – Architects, Theresa Madl & Jordan Stephen – School Representatives. Questions asked related to the current facilities, new facility questions, as well as financial aspects and implications of the facility options.
Task 3: Identifying Facility Option Preference - Individual
At the conclusion of the evening, armed with information about the facility options and financial implications, Vision 73 participants were asked to individually identify the facility option that they felt will best fit the needs of East Prairie Students now and in the future. Based on the responses gathered, the most desirable option is to build a new facility.
ACTIVITY
Verbatim Responses
Instructions:
Each group should select a recorder and a facilitator/spokesperson. The recorder is responsible for completing the information requested on the worksheet printed on color paper and located in the center of the table. Be sure to complete the information in the box in the upper right corner of the activity sheet. This activity sheet will be collected at the conclusion of the session.
The facilitator/spokesperson should facilitate discussions and keep the group focused to complete the work in the allotted time. At the end of the session the facilitator/spokesperson from each table will be asked to report his/her group's information.
Please make sure the information recorded on the group’s work activity reflects the collective thought/decision or general agreement of everyone at the table, not just the opinion of one or two individuals.
Activity
Task #1: Small Table Discussion on Financing Options
Together, discuss the financial issues and agree on your table’s top 3 questions to ask the presenter.
Table
Finance Question for William Blair Company
Table 2
Table 3
Table 4
Table 5
Table 6
Task #2: Ask the Experts
Together, discuss the facility issues and agree on your table’s top 3 questions to ask the presenter. Come to consensus on your questions to ask the panel and appoint a spokesperson to represent your table when called upon. You will have a chance to ask 2 of your top 3 questions. Save the third question just in case you need a back-up question because your other questions were already asked and answered. If you do not get a chance to have all three questions answered, please remember to put the question on a post-it and “park” it in the lot.
Table
Table 2
Table 3
Is it more difficult to get legislative exceptions in the current state operational framework?
What is projected enrollment for next 5-10 years? What is the next steps for determining what to do?
Table 4
No Questions
Table 5
No Questions
Table 6
Would the tax increase be significant enough to discourage the location of new business?
If new structure was decided on, can lunchroom/storage be on lower level? Is it true that the new code is no classrooms on lower level?
Now that you’ve had a chance to gather more information, it’s time to make a selection. Using one of the Post-Its on your table, vote on your 1st choice by placing the yellow Post-It on the Poster Board Option that you believe would best fit the needs of East Prairie Students, now and in the future.
Number of Votes
The Consensus of the group was to build a new structure on the current site of East Prairie School,
For your review, we have compiled all of the responses from the community for the various tasks that were completed.
Activity
Participants attended the final VISION 73 community engagement session on June 10, 2016. However, Facilitating Team members, Board of Education members and some staff are not asked to sign-in.
Participants first witnessed a presentation by architects from the architectural and design firm STR. VISION 73 small groups heard revised details about the potential facility options for East Prairie School. Financial details for the options were also shared for the options were also presented by Elizabeth Hennessey of William Blair Company.
After the presentation, participants worked in small groups to complete the tasks described below.
Task 1 & 2: Ask the Experts – Question & Answer Session
Following the presentation, VISION 73 participants had the opportunity to collaborate and create questions to ask of a panel of professionals including Elizabeth Hennessey – Finance, Derek Ward – Construction Manager, Alan Armbrust & Colby Lewis – Architects, Theresa Madl & Jordan Stephen – School Representatives. Questions asked related to the current facilities, new facility questions, as well as financial aspects and implications of the facility options.
Task 3: Identifying Facility Option Preference - Individual
At the conclusion of the evening, armed with information about the facility options and financial implications, Vision 73 participants were asked to individually identify the facility option that they felt will best fit the needs of East Prairie Students now and in the future. Based on the responses gathered, the most desirable option is to build a new facility.
ACTIVITY
Verbatim Responses
Instructions:
Each group should select a recorder and a facilitator/spokesperson. The recorder is responsible for completing the information requested on the worksheet printed on color paper and located in the center of the table. Be sure to complete the information in the box in the upper right corner of the activity sheet. This activity sheet will be collected at the conclusion of the session.
The facilitator/spokesperson should facilitate discussions and keep the group focused to complete the work in the allotted time. At the end of the session the facilitator/spokesperson from each table will be asked to report his/her group's information.
Please make sure the information recorded on the group’s work activity reflects the collective thought/decision or general agreement of everyone at the table, not just the opinion of one or two individuals.
Activity
Task #1: Small Table Discussion on Financing Options
- As a group, discuss the pros and cons of the financial options presented.
- What do you need to know, as a District resident, to make informed decisions
- What questions do you have about the presentation?
- What information do you need to assist in making decisions about facility improvements?
- As a table, come to consensus on your top 3 questions to ask Elizabeth Hennessey from William Blair Company.
Together, discuss the financial issues and agree on your table’s top 3 questions to ask the presenter.
- Record your table’s top 3 on the group activity sheet.
- From those 3, narrow it down to your top 2 questions to be answered and decide who will ask the questions when your table is called upon.
- The third question is in case someone asks your question before the facilitators get to your table, it’s your back-up question.
- Your back-up question, if not answered during the initial q & a can be used during the panel discussion or placed in the parking lot to be answered at a later time.
Table
Finance Question for William Blair Company
Table 2
- Are there available grants or other financial options that can lower taxpayer contributions? Including: corporate sponsorship, village funding
- How do businesses/commercial taxpayers impact the financial options that were presented?
Table 3
- How dies “senior freeze” or “senior exemption” effect the increased taxes illustration?
- Where are financing/underwriting/placement costs captured? In the principal? In the interest rate?
Table 4
- Can the following structures occur – 1. spread the increase in tax over 5 years 2. can the period be extended to 30 years?
- How and when can you restructure the debt when interest rates drop further?
- When do you lock in the rate – when the referendum is approved.
Table 5
- Do we have reserves? Is it all coming from taxes?
- Will there room for growth as far as enrollment?
- Can you explain #5?
Table 6
- How will they build support for the referendum? Publicity etc. Not to place responsibility on everyone to access website.
- Will this only impact 73 as far as tax increase?
- How will they assess/will an addition just cause additional stresses on the structure?
- responsibility engineering, future planning decisions(??)
Task #2: Ask the Experts
- As a group, review the executive summaries from previous sessions. This information will be found on the pages labelled as the EXECUTIVE SUMMARY from each of the 3 previous sections.
- Discuss the different questions you have that you feel need more clarification.
- Following a similar format to Task #1, come to consensus on the questions you would like to ASK THE EXPERTS.
- Write these questions down using the chart below.
- Choose your top 3 questions, again, using the third as your back-up question.
- Any unanswered questions can be put on a post-it and placed in the “parking lot” at any time during this session.
Together, discuss the facility issues and agree on your table’s top 3 questions to ask the presenter. Come to consensus on your questions to ask the panel and appoint a spokesperson to represent your table when called upon. You will have a chance to ask 2 of your top 3 questions. Save the third question just in case you need a back-up question because your other questions were already asked and answered. If you do not get a chance to have all three questions answered, please remember to put the question on a post-it and “park” it in the lot.
Table
Table 2
- Can interest rates change if we stagger the bond issues?
- The rates provided are current estimates, correct? They can be different by the time we do the bond issue?
- Do businesses have a vote in the referendum?
- What are the options for different sites? ex: lot by tot learning center
- How quickly does a new school have an effect on property values?
Table 3
Is it more difficult to get legislative exceptions in the current state operational framework?
What is projected enrollment for next 5-10 years? What is the next steps for determining what to do?
Table 4
No Questions
Table 5
No Questions
Table 6
Would the tax increase be significant enough to discourage the location of new business?
If new structure was decided on, can lunchroom/storage be on lower level? Is it true that the new code is no classrooms on lower level?
Now that you’ve had a chance to gather more information, it’s time to make a selection. Using one of the Post-Its on your table, vote on your 1st choice by placing the yellow Post-It on the Poster Board Option that you believe would best fit the needs of East Prairie Students, now and in the future.
Number of Votes
The Consensus of the group was to build a new structure on the current site of East Prairie School,
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